Cleaners Software For Commercial & Domestic Cleaning Businesses

Malinko cleaners software is perfect software for cleaning businesses, whether you are providing commercial cleaning services, residential cleaning service or providing other specialist services such as window cleaning.

cleaning business software rota

Job Scheduling Software

Job scheduling is easy with Malinko cleaners software and it will help with capacity planning. Easily create one off or regular jobs and see a complete job history for any client. Record regular job notes, such as an access code to get into a site and add specific job instructions if something is different that week. Quickly find the best staff from a range of criteria such as skills matching, proximity, availability, hours worked - all calculated live.  Bulk allocate jobs or cancel whole groups of jobs at once, with the choice of whether to charge clients and whether to pay staff

View rotas by the hour, day or week. Set filters for groups, staff or clients. Email or print rotas off for staff and clients. Produce a week planner with staff ID photos for your clients - ideal for higher security commercial cleaning sites.

You can set up a range of different cleaning services, so you can record exactly how many different types of jobs you are doing, such as:

  • Gardening services
  • High pressure steam cleaning
  • Carpet cleaning
  • Upholstery cleaning
  • Deep cleaning
  • Window cleaning
  • Conservatory cleaning
  • Gutter clearing
  • Upvc cleaning
  • Floor care
cleaning business software mapping

MILEAGE

You can assign the optimum staff based on proximity, know how far they have travelled in a day and see their route and travel times on Google maps.

“Malinko has provided us with the key organisational tool to ensure all of
our jobs and contracts are correctly staffed. When we receive a job
we simply enter it into the system, assign the staff and job done!”
— Lewis Buttery, Elite Clean

Or Call 0161 850 0111 To Find Out More 


cleaning business software CRM

Client Records

Malinko’s integrated customer relationship management (CRM) enables you to keep track of all your customer information. Use standard fields, or add info with flexible custom fields. Store a copy of the contract and even upload a client photo. Quick access complete job history and postpone visits for a specified period.

Set up a range of custom fields to allow you to record exactly what you need for each customer. Examples include:

  • categorize your clients by type – commercial, domestic or office cleans
  • easily see where your opportunities are within your sales pipeline
  • record your clients’ renewal dates
  • set fields for export to Sage or other accountancy software

Store messages about clients and mark as specific types to record complaints and compliments. With tracked resolutions, messages are fully auditable and perfect for ISO9001 and other quality management systems.

OR CALL 0161 850 0111 TO FIND OUT MORE 


cleaning business software staff records

Manage Cleaning Staff Details

Store all your HR information too – with Malinko you can store personal details about your staff such as ID photo and contact details.  You can also add a wide range of custom fields like date fields to record items such as COSHH training dates, drop down options so you can classify your staff such as employee part time, employee full time, self employed, or blank text fields to records items such as National Insurance number.

Record relevant training and back up all staff files such as a copy of driving licence. Store leave requests and see all leave on a planner. Record shift patterns to set staff availability for those staff working shifts or on zero hours contracts.

“Malinko allows me to organise my rotas easily from home whilst other staff are using the system in the office. Bringing in Malinko has transformed our business and
saved us time and money. We love it and cannot do with out it now.”
— Lisa, Stamford Cleaning

OR CALL 0161 850 0111 TO FIND OUT MORE 


cleaning business software finance

Control Finances & Powerful Reports

Automatically batch generate detailed invoices with your logo for all clients in a given date range. Specify hourly rates or fixed rate for a job. Generate payroll reports for your workforce with variable pay rates based on booked times or actual check in/out times. Easily see what income each staff member is generating per day and week.

You can also allocate a price against a specific job cycle, so Malinko cleaners software will tell you what income each cleaner is generating per day and per week.

The reporting function takes Malinko cleaners software from being a great everyday tool to a powerful management tool.

Malinko cleaners software allows you to have custom fields and the reporting system reflects this so will tell you exactly what you need to know about your business. Example reports:

  • Sales suspect list split by sector
  • Lapsed Accounts
  • Referral reports by quantity or value to measure your marketing activity
  • Mailing lists
  • Export of financial data

We work with you to ensure that you get out the data you need from the system.


OR CALL 0161 850 0111 TO FIND OUT MORE 

cleaning business software mobile app

Working on the move with the mobile app

With Malinko mobile phone app for cleaners, your staff can send and receive detailed client information – all updated live on your desktop. The cleaners mobile app makes it easy to monitor staff activity and manage your workload throughout the day.

  • Live messaging and notifications allow you to communicate easily with your staff when things change at short notice
  • Photo capture and signature capture on jobs.
  • Collect detailed information with custom mobile forms.
  • Proof of arrival and departure.
  • Use even without a phone signal.
  • See all relevant details about each client, including which other staff are attending.
  • Get directions to your jobs.
  • Panic button to reduce lone working risks.
  • All information is encrypted and securely wiped from device when staff leave.

CALL 0161 850 0111 TO FIND OUT MORE

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